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How to Report your Vaccination Status

Medical History.jpgWhy are vaccinations important to Healthcare Workers?

Vaccinations are recommended for health care workers to protect their health and to prevent the spread of disease between health care workers, patients and their family and friends.  Each Health Authority offers programs to support their employees in obtaining the recommended vaccinations.   

For more information, go to the BCCDC Guidelines for Health Care Workers (HCWs) and HealthlinkBC Immunization for HCWs or contact us.

I am a newly hired employee (new hire) to my Health Authority... now what?

As a new hire, reporting your baseline vaccination status is important. Health care workers are at risk of exposure to communicable diseases while at work and many of these are vaccine-preventable.  You should make every effort to report your vaccination status to your employer as soon as possible, preferrably before commencing work to reduce your risk. 

What if I am not new but have changed jobs with the same employer? 

When you change jobs, sometimes your exposure risk can change.  It is important to regularly review your vaccination status throughout your employment to ensure that you are up to date with all of the recommended vaccinations based on the exposure risk associated with your job.  It is recommended that you review your vaccination report every time you start work in a new department or in a new job by using the employee vaccination and immunity status look up report.  To find your report click on the link associated with your employer:

BC Emergency Health Services

Fraser Health Authority

Interior Health Authority

Island Health Authority

Northern Health Authority

Providence Health Care

Provincial Health Services Authority

Vancouver Coastal Health Authority

 

What do I need before I report my vaccination status?

Obtain your historical immunization records. Reporting is required for: Measles/Mumps/Rubella, Varicella (Chickenpox), Hepatitis B, Tetanus and Diphtheria, Polio, Influenza (most recent immunization if during Influenza Season), and Tuberculosis Screening (TB skin test/chest x-ray).

Before you report your immunization history, please ensure that you have the following ready:

  • Employee ID #
  • Immunization records/tests including:
    • Infant, school, occupational and travel records
    • TB skin test results and/or TB chest x-ray reports

If you do not have your records, you may be able to obtain them from your family physician, Public Health, your post-secondary school, or travel clinics. 

Where to report my vaccination status?

Report your vaccination status online at: https://healthandsafety.healthcarebc.ca

If you are unable to use the online tool, you can call the Workplace Health Contact Centre at 1-866-922-9464 (select Option 1) even if you do not have your records.

What happens after I have reported?

After assessing your vaccination status the Communicable Disease Exposure Management Nurse will determine if any further vaccines or tests are recommended.  You will then be advised of vaccination clinics and/or services in your area to obtain your vaccinations, if applicable.

What if I am not vaccinated? 

It is important that all health care workers are vaccinated as recommended by the BC Centre for Disease Control.  If you do not have documented immunity and/or do not have the recommended vaccinations, please refer to your employer's policy to determine whether you will need to follow additional PPE (personal protective equipment) requirements while at work.  It is also important to note that you may be restricted from working in the event of an outbreak or exposure at your worksite if you do not have documentation of immunity and/or vaccination. 

What if my employee self-look up report is missing information? 

Over the years documentation and storage of employee vaccination records has transitioned from paper based reporting in paper based filing systems, to electronic records that are house in secure databases.  While most of the historical records have been transferred into an electronic form by the local Health Authorities, some records may still exist in paper form only.  If you think there is information missing from your report you can resubmit a copy of your original vaccination and/or laboratory records to update your electronic file using the online reporting system: https://healthandsafety.healthcarebc.ca


PRIVACY NOTICE: 

Collection, Use and Disclosure of Personal Information by Workplace Health to support the COVID-19 Pandemic Response 

On September 13, 2021, the Provincial Health Officer announced a program of mandatory vaccination for health authority employed health care workers (HCWs). A similar Order was issued for Long Term Care and Assisted Living workers on September 2, 2021. 

The purpose of this notice is to provide you with information about the plans for the collection and use of vaccination status information about HCWs and medical staff working for the Health Authorities of BC and Providence Health Care to ensure compliance with these vaccination requirements and to ensure that we provide employees, staff and patients with a safe and healthy environment. 

COVID-19 Vaccination Status Information of HCWs is collected, used and disclosed by the Provincial Workplace Health Call Centre, the Health Authorities of BC and Providence Health Care for the purposes of complying with public health orders and requirements, to ensure that employees are provided with a safe and healthy workplace, to manage the employment relationship, and to enable public health surveillance and health sector planning. Vaccination status information may also be aggregated and used to assess broader public health and health sector planning needs. 

Vaccination status information will continue to be maintained in a secure information system known as the Workplace Health Indicator Tracking and Evaluation (WHITE) system, which has been in existence for many years and is specifically designed to maintain workplace health and safety information. Only authorized users of the WHITE system will have access to your vaccination status information, and such access will take place only on a "need to know" basis and for authorized purposes. Users of WHITE do not have access to your personal health number or vaccination related health records. The system will only provide information verifying whether or not you have been vaccinated. 

Vaccination status information is collected in reliance on the Freedom of Information and Protection of Privacy Act (FIPPA), sections 26(a),(c), (e), 27(1)(a)(iii), 27(1)(f) and 27(1)(b), the Public Health Act, and the E-Health (Personal Health Information Access and Protection of Privacy) Act. 

If you have any questions regarding this privacy notification, including the collection, use or disclosure of personal information, please contact: 

Roxanna Dehghan, Director Privacy Governance and Operations
Provincial Health Services Authority
200-1333 West Broadway Vancouver BC V6H 4C1
Phone:  1-855-229-9800
Email: privacyphsa@phsa.ca

 

 

SOURCE: How to Report your Vaccination Status ( )
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