Skip to main content

New Hires - Reporting Baseline Immunity Status


Why do new hires need a baseline immunity assessment? 

Ensuring your employees report their baseline immunity status is important.  Health Care Workers are at risk of exposure to communicable diseases while at work and many of these are vaccine-preventable. Reporting baseline immunity status helps to ensure all immunizations recommended for health care workers are completed and booster doses are provided as needed.  Not only does this safeguard the health of the employees, it also protects patients in the event of an outbreak or exposure at your worksite.  

What happens when my employee is not assessed?

Employees may need to be restricted from working if they do not meet the immunity status for a particular communicable disease during an exposure event. 

How do my new hires obtain an assessment?

Employees can report their vaccine and immunity status online at If they are unable to use the online tool, they can contact the Provincial Workplace Health Contact Centre at 1-866-922-9464 (select Option 1). 

Who is considered a new hire?

New hires are any employees that have been working with their employer for 3 months or less.  If you have employees that require an immunization assessment that are not newly hired, have them contact the Communicable Disease Exposure Management Nurse for your health authority. 


Collection, Use and Disclosure of Personal Information by Workplace Health to support the COVID-19 Pandemic Response 

On September 13, 2021, the Provincial Health Officer announced a program of mandatory vaccination for health authority employed health care workers (HCWs). A similar Order was issued for Long Term Care and Assisted Living workers on September 2, 2021. 

The purpose of this notice is to provide you with information about the plans for the collection and use of vaccination status information about HCWs and medical staff working for the Health Authorities of BC and Providence Health Care to ensure compliance with these vaccination requirements and to ensure that we provide employees, staff and patients with a safe and healthy environment. 

COVID-19 Vaccination Status Information of HCWs is collected, used and disclosed by the Provincial Workplace Health Call Centre, the Health Authorities of BC and Provindence Health Care for the purposes of complying with public health orders and requirements, to ensure that employees are provided with a safe and healthy workplace, to manage the employment relationship, and to enable public health surveillance and health sector planning. Vaccination status information may also be aggregated and used to assess broader public health and health sector planning needs. 

Vaccination status information will continue to be maintained in a secure information system known as the Workplace Health Indicator Tracking and Evaluation (WHITE) system, which has been in existence for many years and is specifically designed to maintain workplace health and safety information. Only authorized users of the WHITE system will have access to your vaccination status information, and such access will take place only on a "need to know" basis and for authorized purposes. Users of WHITE do not have access to your personal health number or vaccination related health records. The system will only provide information verifying whether or not you have been vaccinated. 

Vaccination status information is collected in reliance on the Freedom of Information and Protection of Privacy Act (FIPPA), sections 26(a),(c), (e), 27(1)(a)(iii), 27(1)(f) and 27(1)(b), the Public Health Act, and the E-Health (Personal Health Information Access and Protection of Privacy) Act. 

If you have any questions regarding this privacy notification, including the collection, use or disclosure of personal information, please contact: 

Roxanna Dehghan, Director Privacy Governance and Operations
Provincial Health Services Authority
200-1333 West Broadway Vancouver BC V6H 4C1
Phone:  1-855-229-9800

Vaccination Status FAQ's.pdf

SOURCE: New Hires - Reporting Baseline Immunity Status ( )
Page printed: . Unofficial document if printed. Please refer to SOURCE for latest information.

Copyright © Provincial Health Services Authority. All Rights Reserved.