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New Hires - Reporting Baseline Immunity Status


Why do new hires need a baseline immunity assessment? 

Ensuring your employees report their baseline immunity status is important.  Health Care Workers are at risk of exposure to communicable diseases while at work and many of these are vaccine-preventable. Reporting baseline immunity status helps to ensure all immunizations recommended for health care workers are completed and booster doses are provided as needed.  Not only does this safeguard the health of the employees, it also protects patients in the event of an outbreak or exposure at your worksite.  

What happens when my employee is not assessed?

Employees may need to be restricted from working if they do not meet the immunity status for a particular communicable disease during an exposure event. 

How do my new hires obtain an assessment?

Employees can report their vaccine and immunity status online at If they are unable to use the online tool, they can contact the Provincial Workplace Health Contact Centre at 1-866-922-9464 (select Option 1). 

Who is considered a new hire?

New hires are any employees that have been working with their employer for 3 months or less.  If you have employees that require an immunization assessment that are not newly hired, have them contact the Communicable Disease Exposure Management Nurse for your health authority. 


Collection, Use and Disclosure of Personal Information by Workplace Health to support the COVID-19 Pandemic Response


The COVID-19 pandemic response initiative requires an ability to track COVID-19 exposures and lab test results of health care workers (HCW). In response to this requirement, COVID-19 test results are tracked in the Workplace Health Indicator Tracking and Evaluation (WHITE) system. In an effort to reduce transmission, this information is used for COVID-19 contact tracing, exposure monitoring, coordination with Public Health and return to work planning.


As directed by the Ministry of Health, WHITE is used to collect and maintain records of immunization for all HCW, including members of medical staff. This tracking will include COVID-19 vaccinations, and the information is used to support health authority reporting at an individual  HCW level, and provincial reporting at an aggregate level.


Workplace Health is authorized by the Freedom of Information and Protection of Privacy Act (FIPPA), sections 26(c) and 27(1)(b), to collection your personal information; its subsequent use is authorized by sections 32(a) and 32(c).

Disclosure of your data to Workplace Health is authorized by FIPPA sections 33.1(1)(e), 33.2(a), and as it relates to COVID-19, by Ministerial Order No. M431 (in effect until May 31, 2021).


Safeguards are in place to protect data in WHITE from unauthorized access, collection, use, disclosure or disposal. Specifically, access to these databases, and to the collected data, is role-based and restricted to only those authorized personnel with a “need to know”.


If you have any questions regarding this privacy notification, including the collection of personal information, please contact:


Director, Information Access Privacy

200 - 1333 West Broadway

Vancouver, BC V6H 4C1


Phone: 1-855-229-9800


SOURCE: New Hires - Reporting Baseline Immunity Status ( )
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