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New Hires - How to Report your Baseline Immunity Status

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I am a newly hired employee (new hire) to my Health Authority... now what?

As a new hire, reporting your baseline immunity status is important. Health Care Workers are at risk of exposure to communicable diseases while at work and many of these are vaccine-preventable. 

Who is considered a new hire?

New hires are any employees that have been working with their employer for 3 months or less. If you are not a new hire, contact the local Occupational Health Nurse within your Health Authority.

What do I need before I report my immunization status?

Obtain your historical immunization records. Reporting is required for: Measles/Mumps/Rubella, Varicella (Chickenpox), Hepatitis B, Tetanus and Diphtheria, Polio, Influenza (most recent immunization if during Influenza Season), and Tuberculosis Screening (TB skin test/chest x-ray).

Before you report your immunization history, please ensure that you have the following ready:

  • Employee ID #
  • Immunization records/tests including:
    • Infant, school, occupational and travel records
    • TB skin test results and/or TB chest x-ray reports

If you do not have your records, you may be able to obtain them from your family physician, Public Health, your post-secondary school, or travel clinics. 

Where to report my immunization status?

Report your vaccine and immunity status online at: https://healthandsafety.healthcarebc.ca

If you are unable to use the online tool, you can call the Workplace Health Contact Centre at 1-866-922-9464 (select Option 1) even if you do not have your records.

What happens after I have reported?

After assessing your baseline immunity status the Communicable Disease Exposure Management Nurse will determine if any further vaccines or tests are needed.  You will then be advised of immunization clinics and/or services in your area to obtain your vaccinations, if applicable.

Why are immunizations important to Healthcare Workers?

Immunizations are important and recommended to safeguard both the health of employees and patients. Please note that you may be restricted from working in the event of an outbreak or exposure at your worksite if you do not have documentation of immunity. 

For more information, go to the BCCDC Guidelines for Health Care Workers (HCWs) and HealthlinkBC Immunization for HCWs or contact us.


PRIVACY NOTICE: 

Collection, Use and Disclosure of Personal Information by Workplace Health to support the COVID-19 Pandemic Response 

On September 13, 2021, the Provincial Health Officer announced a program of mandatory vaccination for health authority employed health care workers (HCWs). A similar Order was issued for Long Term Care and Assisted Living workers on September 2, 2021. 

The purpose of this notice is to provide you with information about the plans for the collection and use of vaccination status information about HCWs and medical staff working for the Health Authorities of BC and Providence Health Care to ensure compliance with these vaccination requirements and to ensure that we provide employees, staff and patients with a safe and healthy environment. 

COVID-19 Vaccination Status Information of HCWs is collected, used and disclosed by the Provincial Workplace Health Call Centre, the Health Authorities of BC and Provindence Health Care for the purposes of complying with public health orders and requirements, to ensure that employees are provided with a safe and healthy workplace, to manage the employment relationship, and to enable public health surveillance and health sector planning. Vaccination status information may also be aggregated and used to assess broader public health and health sector planning needs. 

Vaccination status information will continue to be maintained in a secure information system known as the Workplace Health Indicator Tracking and Evaluation (WHITE) system, which has been in existence for many years and is specifically designed to maintain workplace health and safety information. Only authorized users of the WHITE system will have access to your vaccination status information, and such access will take place only on a "need to know" basis and for authorized purposes. Users of WHITE do not have access to your personal health number or vaccination related health records. The system will only provide information verifying whether or not you have been vaccinated. 

Vaccination status information is collected in reliance on the Freedom of Information and Protection of Privacy Act (FIPPA), sections 26(a),(c), (e), 27(1)(a)(iii), 27(1)(f) and 27(1)(b), the Public Health Act, and the E-Health (Personal Health Information Access and Protection of Privacy) Act. 

If you have any questions regarding this privacy notification, including the collection, use or disclosure of personal information, please contact: 

Roxanna Dehghan, Director Privacy Governance and Operations
Provincial Health Services Authority
200-1333 West Broadway Vancouver BC V6H 4C1
Phone:  1-855-229-9800
Email: privacyphsa@phsa.ca

 

SOURCE: New Hires - How to Report your Baseline Immunity Status ( )
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