I am a newly hired employee (new hire) to my Health Authority... now what?
As a new hire, reporting your baseline immunity status is important. Health Care Workers are at risk of exposure to communicable diseases while at work and many of these are vaccine-preventable.
Who is considered a new hire?
New hires are any employees that have been working with their employer for 3 months or less. If you are not a new hire, contact the local Occupational Health Nurse within your Health Authority.
What do I need before I report my immunization status?
Obtain your historical immunization records. Reporting is required for: Measles/Mumps/Rubella, Varicella (Chickenpox), Hepatitis B, Tetanus and Diphtheria, Polio, Influenza (most recent immunization if during Influenza Season), and Tuberculosis Screening (TB skin test/chest x-ray).
Before you report your immunization history, please ensure that you have the following ready:
- Employee ID #
- Immunization records/tests including:
- Infant, school, occupational and travel records
- TB skin test results and/or TB chest x-ray reports
If you do not have your records, you may be able to obtain them from your family physician, Public Health, your post-secondary school, or travel clinics.
Where to report my immunization status?
Report your vaccine and immunity status online at: https://healthandsafety.healthcarebc.ca
If you are unable to use the online tool, you can call the Workplace Health Contact Centre at 1-866-922-9464 (select Option 1) even if you do not have your records.
What happens after I have reported?
After assessing your baseline immunity status the Communicable Disease Exposure Management Nurse will determine if any further vaccines or tests are needed. You will then be advised of immunization clinics and/or services in your area to obtain your vaccinations, if applicable.
Why are immunizations important to Healthcare Workers?
Immunizations are important and recommended to safeguard both the health of employees and patients. Please note that you may be restricted from working in the event of an outbreak or exposure at your worksite if you do not have documentation of immunity.
For more information, go to the BCCDC Guidelines for Health Care Workers (HCWs) and HealthlinkBC Immunization for HCWs or contact us.
Collection, Use and
Disclosure of Personal Information by Workplace Health to support the COVID-19
The COVID-19 pandemic response
initiative requires an ability to track COVID-19 exposures and lab test results
of health care workers (HCW). In response to this requirement, COVID-19 test
results are tracked in the Workplace Health Indicator Tracking and Evaluation
(WHITE) system. In an effort to reduce transmission, this information is used
for COVID-19 contact tracing, exposure monitoring, coordination with Public
Health and return to work planning.
As directed by the Ministry of
Health, WHITE is used to collect and maintain records of immunization for all
HCW, including members of medical staff. This tracking will include COVID-19
vaccinations, and the information is used to support health authority reporting
at an individual HCW level, and
provincial reporting at an aggregate level.
Workplace Health is authorized
by the Freedom of Information and
Protection of Privacy Act (FIPPA), sections 26(c) and 27(1)(b), to collection your
personal information; its subsequent use is authorized by sections 32(a) and 32(c).
Disclosure of your data to
Workplace Health is authorized by FIPPA sections 33.1(1)(e), 33.2(a), and as it relates
to COVID-19, by Ministerial Order No. M431 (in effect until May 31, 2021).
Safeguards are in place to
protect data in WHITE from unauthorized access, collection, use, disclosure or
disposal. Specifically, access to these databases, and to the collected data,
is role-based and restricted to only those authorized personnel with a “need to
If you have any questions
regarding this privacy notification, including the collection of personal
information, please contact:
Information Access Privacy
1333 West Broadway
BC V6H 4C1